Assistant Director of Facilities

Job Title: Assistant Director of Facilities

Department: Maintenance

Reports To: Director of Maintenance and Facilities

FLSA Status: Salary, Exempt

Employment Status: Full-time | Non-Union

Pay: $70,000 to $85,000

Benefits: Medical, Dental, Vision, Pension, Voluntary Supplemental, and Paid Time Off

Job Open: November 21, 2024

Job Closes: November 29, 2024

Job Summary:

The Assistant Director of Facilities is accountable for supervising, coordinating and overseeing the maintenance, care, and efficient operation of all equipment and facilities utilized by the organization, across both Peoria locations.

Supervisory Responsibilities:

• Oversee the daily workflow, scheduling, and assignments of the equipment and facilities department.
• Manage the janitorial and utility staff working different shifts.
• Conduct timely and constructive performance evaluations.
• Comfortable coaching, following procedures, communicating effectively, and issuing corrective action if necessary.

Duties/Responsibilities:

• Inspect equipment and facilities.
• Ensure facilities and equipment are ready for regular business and special events.
• Maintain files of warranties, records, licenses, inspections, service agreements, and contracts for various pieces of equipment.
• Maintain the inventory, storage, and distribution of equipment.
• Coordinate with vendors for repairs/new pieces of equipment, including electrical, plumbing, & HVAC vendors.
• Oversee the maintenance of bus shelters and stops around the transit area.
• Responsible for maintaining and tracking the districts' assets (excluding vehicles), as well as assisting with the completion of the annual State Asset Management Plan.
• Responsible for ensuring preventative maintenance on all facility equipment is conducted and recorded as needed.
• Assist with SOPs for building maintenance and SCOPES of work for procurement.
• Collaborate with other appropriate management staff to prepare and implement budgets potentially over $3 million.
• Perform other related duties as assigned

Required Skills/Abilities:

• Basic understanding of or ability to quickly learn the equipment and facilities to be maintained.
• Comfortable with computers, technology, can learn new software, proficient with Microsoft Office Suite or related software.
• Ability to understand written directions in manuals and on manufacturer websites.
• Familiarity with Safety Protocols and experience working with a general contractor.
• Experience building relationships with a variety of vendors.

Education and Experience:

• Associate degree required in a related field.
• Minimum of three years of experience in facility and employee management.
• A combination of education and experience may be accepted in lieu of a degree for the right candidate.
• Prior experience managing equipment required.
• Experience in preparing and maintaining a budget required.
• Experience working in a Union Environment strongly preferred.
• Comfortable giving reports at public board meetings.

Working Conditions/Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 50 pounds at times.
• Must be able to access and navigate all areas of the facilities.
• Majority of work performed in a garage setting, with some outdoors and office work, working closely with others and alone.
• Required to work inside and outdoors, under varying climatic conditions.
• Reaching, standing, walking, grasping, feeling, talking, hearing, seeing and repetitive motions.
• Possible exposure to dirt, dust, moderate noise, electrical/chemical/mechanical hazards, communicable diseases, angry/difficult people, and construction sites.
• Essential and other important responsibilities and duties may require maintaining physical condition necessary for walking, standing, or sitting for prolonged periods of time; kneeling, squatting, bending, twisting, and crouching during assigned activities, pushing and/or pulling, climbing stairs, lifting, and carrying materials.
• Must be able to access and navigate each department at the organization's facilities.

Travel:

• Some travel may be required for conferences, training, and off-site collaboration with other agencies.

General Working Hours:

• Monday – Friday, with some nights and weekends required both quarterly and as needed.

The above job description is intended to represent only the key areas of responsibility; specific position assignments will vary depending on the business needs of the department. At CityLink, we are committed to fostering a diverse and inclusive environment for both our employees and the communities we serve. We encourage applicants from all backgrounds to apply.

As part of our normal procedure for processing applications, inquiries may be made concerning information on an applicant's work, driving, criminal, and educational history. A pre-employed drug screen, background check, and professional/personal reference checks are required for all applicants. A physical examination, including range of motion, lift test, whisper test, eye test, MVR review, and credit check may be required depending on position. These tests must be successfully completed prior to starting employment.

We are an equal opportunity employer and prohibit discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

All job requirements in the job description provided indicate the minimum level of knowledge, skills, and/or abilities deemed necessary to perform the job competently. Job descriptions are an overview of the duties, responsibilities, and requirements of the position. Employees may be required to perform other job-related assignments as requested. The Employer reserves the right to offer the selected candidate or applicant an hourly rate or salary at an appropriate level to be set and determined by the employer that is commensurate with the applicant's qualifications, experience, education, skill, training, certifications, or seniority.

Current Openings for Assistant Director of Facilities Jobs at CityLink